An Organizational Guide…
Hosting a Holy Spirits wine fundraiser is a different twist on the usual fundraiser. There are countless resources with ideas and guidelines on how to hold a wine tasting or wine dinner paired with food. We’ve condensed some general information for you as a guideline to hosting a successful wine event!
… to hosting a successful event!
CHOOSE YOUR CAUSE
If you’re a non-profit, you have this part figured out! And if you don’t already have a favorite cause in mind, here are a few suggestions:
SELECT THE TYPE OF WINE FUNDRAISING EVENT
See our Wine Fundraising Events page for ideas on selecting the right event for your cause!
PICK A DATE
Choose a date that will not interfere with other large events in your area that might affect the attendance at your party. Consider the time of year, possible weather impairment, etc. Check venues for availability if you are having it at an outside facility.
FORM A COMMITTEE
Planning a larger fundraising event can be time-consuming, depending on the type of event you choose to have. Forming a committee to assist in the planning and preparation of the event can make it easier. Delegate different responsibilities for each part of your event, such as:
Venue & Licensing - Search out & obtain the venue & proper licensing
Publicizing & Ticket Sales – Preparation of flyers, newspaper ads, media announcements, email notices, etc.
Decorating & Music – Search for appropriate Band, Jazz Quartet, or DJ. If this is not possible or out of your budget, set up equipment to play music appropriate to your event.
Fundraising Activities – Gather ideas, in addition to the Holy Spirits’ wine pouring, to make money for your event. (NOTE: Refer to the “Fundraising Activities Page” for ideas.) This person or persons would be responsible for implementing these fundraising projects, gathering items from individuals and businesses for the baskets or auction items, and staffing the raffle, wine pull, or auction the night of the event.
Money & Accounting - collecting and safeguarding monies at your event.
OBTAIN PROPER LICENSING
Check with your local municipality regarding the type of license you need to hold a wine party. If your organization does not have a liquor license or beer and wine license, most municipalities will issue a temporary permit for your event if you are a non-profit organization. Alternatively, find a retailer, restaurant or banquet hall that has the proper licensing. Make sure this retailer is in agreement that a part of the profits will go to your organization or charity. Some may request a portion of profits from wine sales.
CHOOSE THE VENUE
Find a suitable place to hold your wine fundraiser, such as a reception hall, church reception hall, school gym, municipal hall, or a scenic outdoor setting. Be sure to inform the facility up front that you are planning to serve wine and want to profit from the sales as part of your fundraising event.
PUBLICIZE YOUR EVENT & ADVANCE TICKET SALES
Allow sufficient time when planning your event to successfully organize and publicize your fundraiser event. Prepare materials announcing your event for distribution to your contact lists or around your city or town.
DECORATING, MUSIC & FESTIVE TOUCHES
Decorations and lighting can create the perfect mood for your wine event. A bottle of Holy Spirits Wine makes for a great table centerpiece, especially when matching the label to the occasion, such as St. Nick for the Christmas Holidays, St. Valentine for a Valentine’s party, St. Patrick for St. Patrick’s Day, etc. For a special touch, make the bottle into a centerpiece by adding a bow to the bottle or fruit, nuts & candies around a St. Nick bottle, cutout hearts around a St. Valentine bottle and cutout shamrocks around a St. Patrick’s bottle. Add some music to spice things up... A live band Band, String Quartet or Jazz Group adds some great ambiance to any event.
Add some fun activities to your event to help raise additional funds. See our Fundraising Activities page for ideas!
Always have at least 2 people counting the monies to assure accuracy. Have volunteers picking up monies from the various areas during the evening, such that there is never a large amount of money in the various cash boxes out at the event.